Recruitment Administrator

About Us

First Grade Group is a leading provider of professional Recruitment Services and Labour Hire. We partner with organisations across a range of sectors to deliver high-quality recruitment outcomes, from individual specialist roles through to large-scale and executive assignments. Our reputation is built on precision, professionalism and an exceptional candidate experience.

Role Overview We’re looking for a proactive and detail-driven Recruitment Administrator to join our team. This role is ideal for someone who enjoys working in a fast-paced environment, supporting end-to-end recruitment activities and ensuring a seamless experience for both candidates and clients.
Whether you have prior recruitment experience or come from an administrative background with strong transferable skills, we’d love to hear from you. You’ll play a key role in supporting well-run, efficient recruitment processes that are aligned to our clients’ expectations.

Key Responsibilities

• Shortlisting
  Participate in shortlisting sessions and produce clear, accurate shortlisting outcomes and reports.
• Recruitment Administration
  Manage records of decisions, coordinate candidate communications, schedule interviews, and prepare complete panel packs and interview schedules.
• Interview Scribing
  Attend interviews (virtually or in person) and accurately capture discussions, assessments and outcomes with professionalism and discretion.
• Interview Coordination
  Schedule and confirm interviews, ensuring candidates and panel members are fully informed and prepared.
• Proposal Quoting
  Prepare detailed quotes for recruitment services and support the tracking of milestones across assignments.
• Selection Reporting
  Produce high-quality comparative statements, nomination reports and associated documentation.
• Reference Checking
  Conduct structured reference checks to gather insights on candidates’ background and suitability.
• Candidate Feedback
  Provide clear, professional and constructive feedback to candidates, ensuring a positive experience throughout the process.

Key Skills & Attributes

• Strong time management skills and the ability to juggle competing priorities
• Exceptional attention to detail and accuracy
• Confident communication and active listening skills
• Demonstrated writing capability, including producing accurate and well-structured reports
• Ability to work independently and meet tight deadlines
• Confidence using collaboration tools such as Microsoft Teams and Zoom

Why Join Us

• Work alongside Dan Wilson, a senior recruitment professional with over 15 years’ experience, overseeing First Grade’s Government & Professional Services team
• Be part of a growing division delivering executive placements, program recruitment and volume recruitment assignments
• Join a supportive, high-performing team that values quality, professionalism and continuous improvement
• Based at First Grade Group’s head office in East Brisbane

Apply Now If you’re passionate about recruitment, thrive in an administrative support role and want to develop your skills in a professional, fast-moving environment, we’d love to hear from you.

Submit your application today — we look forward to connecting with you.